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Backlink Management: 22 Ways to Track and Organize Your Backlinks with Monitor Backlinks

There’s more to Monitor Backlinks than meets the eye. 

Sure, there’s enough info available on the Backlinks List alone to be dangerous…



…but there’s so much more on offer that might not be so obvious at first glance.

Especially when it comes to backlink management. 

That’s why I’m going to showcase all of the ways (22 in total) that Monitor Backlinks’ features will make managing your backlinks as easy as making a choice and clicking a mouse.

They’re what make Monitor Backlinks one of the most useful and efficient pieces of backlink management software available today.

(Okay sure, I’m a bit biased. Why not try it out for yourself with a no-risk free trial and make your own decision?)

Backlink Management: 22 Ways to Track and Organize Your Backlinks with Monitor Backlinks

Backlinks Summary Bar

This first set of backlink management tools revolves around using Monitor Backlinks’ Backlinks Summary Bar, found at the top of  Your Links module:



1. Use Built-in Filters for Follow/Nofollow Backlinks and Warning Signals

By default, the Backlinks Summary Bar displays the total number of followed backlinks and nofollowed backlinks pointing to your site.

You can instantly view either selection of backlinks by clicking on the total you wish to view.

For example:

If you want to view all of your site’s followed backlinks, click the total for “Links That Google Considers…”



…and Monitor Backlinks will automatically display only your site’s followed backlinks:



If you want to view your nofollowed links, simply click the total for “Links That Google Ignores:”



2. Manually Add Links to Your Backlink Profile

You can manually enter individual backlinks by clicking the “+” button at the right of the Backlinks Summary Bar:



If you ever want to upload a link before Monitor Backlinks updates its database, you can do so by clicking the “+” button and inputting the following information:



  • Linking Page(s). The URL(s) of the page(s) hosting the backlink.
  • Link To. The URL of the page the backlink is pointing to.
  • Tags. Any identifying labels you wish to add to the backlink from within Monitor Backlinks.
  • Notes. Any additional notes or comments you want to add from within Monitor Backlinks.
  • Date Added. Defaults to the current day’s date. Can be changed if desired.

3. Import External Link Databases into Your Backlink Profile

Let’s say you just made the switch from another backlink management software provider to Monitor Backlinks and you want to import your backlinks from that software.

Then this button…



…is your best friend.

Click it and you’ll be taken to this screen:



From here, you can upload your backlinks list from your previous provider into your Monitor Backlinks database.

First, upload your .csv or .txt file by clicking to browse your computer:



Next, type in any tags you want to use.

Tags are essentially labels for your backlinks. So, if you want, you can label these backlinks by the name of the previous backlink management software provider to show they were imported:



Then, choose the max number of links per domain:



Some links will be sitewide, meaning that if you don’t set a max number, your list could be populated with hundreds of links from the same domain.

Finally, click the “Live Links Only” checkbox if you only want to import backlinks that are still live:



Backlinks List Toolbar

The tools in this section revolve around the toolbar displayed across the top of your Backlinks List:



4. Use the Selection Drop-down to Quickly Select Backlinks

This tool makes selecting large groups of backlinks at once a breeze.

You have two options available: “All items on this page” or “All items.”

All items on this page

This option, when clicked, will select all of the backlinks displayed on the page.

This is useful for when you’ve ordered backlinks by specific criteria, let’s say Moz Spam Score, and want to select all of the high Spam Score backlinks on that page for disavowing.

For instance:

Let’s say we’re displaying 25 backlinks per page, and all 25 of the links have a Spam Score less than 5.

Simply choose “All items on this page” from the drop-down…



…and Monitor Backlinks will select only the backlinks on that particular page:



All items

The “All items” selection lets you choose all backlinks currently filtered in the Backlinks List.

So, if you have no filters in place, then this option will choose every backlink in your Backlinks List.

However, if you have a filter in place that filters out 21 backlinks, then when you choose “All items” from the drop-down…



…it will select the 21 backlinks that are filtered:



5. Classify and Retrieve Groups of Backlinks

The “Add Tags” tool adds custom-defined tags to your selected backlinks.

This lets you easily group certain backlinks into specific categories of your choosing for easy retrieval using the “Tags” filter (which I’ll tell you all about later on).

Here’s an example of how it works:

Let’s pretend you have a group of backlinks you’ve generated from guest blogging and you want to categorize them as such.

First, you’ll select the backlinks by clicking the checkboxes beside each link:



Then, you’ll click the “Add Tags” button…



…and type “Guest Blog” into the box:



You can enter multiple tags for each backlink group, using a comma (,) to separate tags. And each backlink can have multiple sets of tags.

Once the tags are entered, click the “Add Tags” button and the tags will be added to the corresponding backlinks.

6. Recheck the Status of Backlinks

The “Recheck” tool is useful when you need to recheck the status of backlinks.

Let’s say you viewed your Link Changes module and found that a backlink’s source had encountered a 500 Internal Server Error three days ago.

You visit the site and see that the error has been fixed, but it still states on Monitor Backlinks that the backlink cannot be found.

This can happen if a status change occurs before Monitor Backlinks runs its next update.

No worries.

All you need to do is 1) click the checkbox by the backlink in question and 2) click the “Recheck” button in the toolbar:



This will send a status-recheck request to Monitor Backlinks, which in turn will result in the status being updated back to a followed backlink.

7. Add or Remove Labels from Backlinks

The “Mark” tool lets you quickly and easily categorize and label selected backlinks into one of four categories:

  1. Good
  2. Bad
  3. Pending
  4. Ignored

Simply select the backlinks and click the “Mark” button to display the options:



Then, choose the option you’d like to use.

If you ever need to remove existing labels from backlinks, then select the backlinks whose labels you want to remove, click the “Mark” button and select “Remove current marking” from the drop-down:



8. Delete Individual or Groups of Backlinks from Your Backlinks List

There are times when mass-deletion of backlinks make sense.

One of the more common occasions is when you’re ready to remove backlinks you disavowed several months ago.

Here’s what you’d do in that situation:

First, use the “Disavow” filter (more on this later) to show your disavowed links:



Then, 1) select the old disavowed links and 2) click the “Delete” button:



The drop-down will give you two options: “Delete selected” and “Delete selected but keep 1 link/domain.”

“Delete selected” will remove all selected links.

Whereas “Delete selected but keep 1 link/domain” will delete all selected links except for one link per domain.

9. Export Selected Links to XML

There are occasions that warrant exporting some or all of your links to XML.

A couple of examples are:

  • Importing your current backlinks into another piece of software
  • Storing a backup of your backlinks on an external hard drive

To create an XML of your backlinks, select the backlinks you want to export and click the “Export” button:



Monitor Backlinks will automatically download the file to your computer, which you can then open using your spreadsheet software of choice:



Backlinks Filter Toolbar

The following tools will all be found in the Filters toolbar located above the Your Links module’s main dashboard:



10. Use the “Warnings” Filter to Show Specific Warning Signals

The “Warnings” filter lets you pick and choose backlinks to view based on particular warning signals.

These warning signals represent potential issues that could hurt your rankings. So it’s smart to stay on top of the latest warnings and audit them all.

The “Warnings” filter gives you seven total options to choose from.

Six of those options will select specific warning signals…



…while one option will show all backlinks without warnings…



…and you can also choose to see all backlinks with warnings:



So a “Warnings” filter setup like this…



…will show all backlinks with either a low Moz Domain Authority or high external links or both:




11. Use Search Filters to Find Text-based Information

Monitor Backlinks utilizes several different search filters that make finding specific text-based information simple.

This feature is used in five different filters:

Linking Page

This filter lets you easily locate backlinks from a specific domain or URL.

A search for “” returns this result:



Link To

This filter works the same as the “Linking Page” filter but for finding pages on your site that include the URL.

A search for “seo-tools” returns these results:



Anchor text

This filter lets you do exact and partial searches for anchor text.

Here’s an example of an exact search:



And an example of a partial search:



There’s one other option available called “is empty.”

Clicking on this will show only those backlinks that don’t have specified anchor text:



Page Title

This filter lets you do exact and partial searches for page titles of referring domains.

Here’s an exact search:



Here’s a partial search:



C Class IP

Last but not least, this filter lets you view all backlinks that originate from the same C Class IP.

Why’s that important?

Multiple backlinks originating from the same C Class IP are often viewed as spammy by search engines.

To do a search, find the C Class IP you want to search for by hovering over a link’s “TLD/IP” data:



And then type it into the search field and view the results:



12. Use the “Disavowed” Filter to Set Disavowed View Options

The “Disavowed” filter makes finding previously disavowed backlinks quick and easy.

You have three options to choose from: “Not Disavowed,” “Disavowed” and “OR Status Disavowed.”

“Not Disavowed” will remove all disavowed backlinks from your Backlinks List:



“Disavowed” will show only those backlinks that have been disavowed:



“OR Status Disavowed” works together with additional filters to include disavowed links in the results.

For example, if you wanted to view all links that aren’t passing link juice due to status effects, you’ll select “OR Status Disavowed” in combination with the statuses:



13. Use “Tags” Filter to Show or Exclude Tags

Remember the “Add Tags” tool from earlier?

This  filter will let you organize and view the backlink that you tagged using that tool.

The “Tags” filter with the “is” condition will show only those backlinks that possess the selected tag:



The “is not” condition will remove all backlinks from the Backlinks List that have that specific tag:



14. Use the “Status” Filter to Filter Follow/Nofollow and Site Statuses

The “Status” filter gives you a wide range of options for showing backlinks that possess a specific feature.

For example, if you want to show all backlinks that are followed, then select the “followed” option:



Or if you want to see all backlinks that currently have a 500 Internal Server Error, then choose that option from within the “Status” filter:



You can also set multiple status filters at once:



15. Use the “Mark” Filter to Show Labeled Backlinks

This filter lets you instantly see all of those backlinks you labeled as good or bad using the “Mark” tool from earlier.

Simply click the option you want to view and you’ll get the results:



Your options include:

  • None
  • Good
  • Bad
  • Pending
  • Ignored


16. Use Range Filters to Set Metric Parameters

Range filters let you search and filter your backlinks based on a range of specified values. This makes finding relevant data on a specific metric as easy as moving a slider.

Monitor Backlinks offers six different range filters:


MozRank is Moz’s link popularity score metric. The higher the number, the more popular the website and the more trusted it will tend to be:



Moz Domain Authority

Moz Domain Authority is Moz’s metric used to state the likelihood that a website will rank at the top of search engines. The higher the score, the higher the likelihood it will rank at the top.

The score range is from 1 to 100:



Moz Page Authority

Moz Page Authority is the same as Domain Authority except that it relates to the likelihood of individual pages ranking at the top of search engines.

It also uses a score range of 1 to 100:



Spam Score

Spam Score tells you the likelihood that a backlink comes from a spammy source. The higher the score, the higher the risk that it’s spammy.

The score ranges from 1 to 17 where 1-4 means a low risk of spam, 4-7 means a medium risk of spam and 8-17 means a high risk of spam:



Majestic Trust Flow

Trust Flow is Majestic SEO’s metric that predicts the trustworthiness of a website based on the reputation and popularity of the sites that link to it.

So the higher the Trust Flow of the site that links to you, the more beneficial it’ll be for your rankings.

The Trust Flow score range is 1 to 100:



Majestic Citation Flow

Citation Flow is Majestic SEO’s metric that measures the influence of a website. The more high-quality links pointing to a site, the higher the Citation Flow will be.

As such, the more sites with a high Citation Flow linking to you, the better your site will perform in search engines.

The Citation Flow score range is 1 to 100:



17. Use the “Majestic Topic” Filter to Show Trust Flow Topics

Majestic SEO uses its own topic tags to classify websites.

Monitor Backlinks displays this information (where applicable) with each backlink.

The “Majestic Topic” filter will then let you filter out all backlinks that fall under the same Majestic SEO topic, which can be useful when identifying backlinks that might not be relevant to your site.

Here’s how it works:

Let’s pretend all backlinks in the health industry will be unrelated to our site.

Choose the topic you want to view from the drop-down list (in our case, “Health”):



This shows all backlinks that fall under that “Health” topic; which we can then look into removing from our Backlinks List by outreach or disavowing.

18. Use the “Google Index” Filter to Filter Index/No-index Statuses

Checking the status of domain and page indexation is important because pages that have been up for a significant amount of time but are not indexed can actually hurt your rankings.

The “Google Index” filter lets you choose between three options:


This shows all backlinks that have been fully indexed by Google (icon is a green G):



Page Not Indexed

This option shows all backlinks whose referring page has not been indexed by Google (icon is a yellow G):



Domain Not Indexed

This shows all backlinks whose referring domain has not been indexed by Google (icon is a red G):



19. Use the “External Links” Filter to Show Referring Sources with High External Links

It’s well known that sources with a high number of external links have a high risk of being viewed as spammy in Google’s eyes.

That’s why it’s important you have a means to quickly and easily see which backlinks may put you at risk.

To use this filter, simply select “High External Links” and your Backlinks List will show only those backlinks with more than 100 external links (the benchmark for spammy sites):



20. Use the “Link Found” Filter to Locate Missing Backlinks

The “Link Found” filter is a simple and quick way to find backlinks where the link is no longer found on the referring site.

This can be due to a variety of reasons like a 500 Internal Server Error or the backlink was removed for whatever reason.

Choosing “Yes” will show you all the backlinks where the link is found:



Choosing “No” will show you all of the backlinks where the backlink is missing:



21. Use the “Destination page with” Filter to Show Pages with Errors/Redirects

This filter displays all of the pages on your site with backlinks pointing to them that either have errors or built-in redirects.

Simply click on “Page with errors/redirects” from within the “Destination page with” drop-down and Monitor Backlinks will return all of the pages with labeled errors and redirects:



22. Use the “Date Added” Filter to Display Specific Time Periods Backlinks Were Added

“Date Added” is used when you want to focus on backlinks that were added within a specific date range.

For instance, if I want to see all of the backlinks that have been added so far this month, I’ll select “This Month”  from within the “Date Added” filter and Monitor Backlinks will give me all of the backlinks added this month:



There are five different date ranges to choose from:

  1. This Month
  2. Last Month
  3. Last 90 Days
  4. Last Year
  5. Forever

Backlink Management Wrap-up

You’ve seen just how powerful Monitor Backlinks’ suite of backlink management tools can be.

Now it’s time for you to witness it for yourself!

If you’re not a member, you can sign up for a risk-free trial here (no credit card required).

Then, keep this guide open in a new tab and use it to organize and refine your list of backlinks.

A couple of suggestions to get you started:

  • Use the “Spam Score” filter to find high-risk backlinks.
  • Set up tags to categorize your separate groups of backlinks.
  • Activate the “Destination page with” filter to locate any of your pages with errors or redirects.

In short:

Take the time to learn the ins and outs of Monitor Backlinks and you’ll soon be reaping the rewards.


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